1. Resident Registration & Training
Ensure all residents register on the MyGate app and are familiarized with its features. Conduct workshops or training sessions to facilitate smooth adoption.
2. Digital Visitor Pre-Approval System
Encourage residents to use the pre-approval feature to authorize expected visitors. This generates a unique OTP for visitors, ensuring hassle-free and secure entry.
3. Real-Time Visitor Authentication
For unexpected visitors, guards can use the MyGate app to send entry requests to residents for approval, ensuring only authorized individuals gain access.
4. Comprehensive Staff & Vendor Registration
Register all daily service providers (maids, drivers, etc.) with photographs in MyGate. This helps maintain attendance records and alerts residents when their staff enters or exits.
5. Guard Patrolling & Attendance Monitoring
Implement the Guard Patrolling feature to monitor if security personnel complete their designated patrol routes. Use the SmartEye feature for contactless staff attendance via facial recognition.
6. Digital Entry for Delivery Personnel
Enable the Validated Entries feature to authenticate delivery personnel before they arrive at the gate, reducing wait times and preventing unauthorized access.
7. Vehicle & Parking Management
Register all resident vehicles in MyGate for smooth entry and exit, and prevent unauthorized vehicle access. Implement parking slot booking to avoid conflicts.
8. Emergency Panic Button for Residents
Encourage residents to set up emergency contacts. The Panic Button feature allows them to raise instant alarms, notifying security and designated contacts immediately.
9. Child Security Alerts
Activate the Child Security Alert feature to notify parents if their children attempt to leave the premises unsupervised, enhancing child safety.
10. Overstay Alerts for Visitors & Vendors
Set up overstay alerts to notify security if a visitor, vendor, or delivery person remains inside the premises beyond a predefined duration.
11. Helpdesk for Complaints & Service Requests
Implement the Helpdesk module to streamline issue management. Residents can raise complaints or service requests via the app, ensuring timely resolutions.
12. Digital Notice Board & Broadcast Announcements
Utilize the in-app Notice Board to share important updates, guidelines, and society announcements instantly with all residents.
13. Amenity & Facility Booking System
Manage common amenities (clubhouse, gym, sports facilities) through the app’s Amenity Booking feature, reducing conflicts and manual tracking.
14. Biometric or QR Code-Based Access
Enable biometric authentication or QR code-based entry for residents, staff, and frequent visitors to enhance security and convenience.
15. Automatic Gate Logs & Reports
Ensure MyGate is configured to generate real-time logs of visitor, staff, and vehicle entries/exits. Regularly review reports to identify any anomalies.
16. Digital Payments & Society Accounting
If feasible - this is for commercial engagements within Greensville - integrate MyGate’s digital payment system for maintenance fees, event bookings, and staff salaries, ensuring seamless financial transactions.
17. Vendor & Contractor Management
Keep a digital record of all vendors, contractors, and temporary workers entering the society. Track their schedules and restrict unauthorized visits. e.g. labor working in swimming pool, we have not verified any identities and trust only the vendor to employ authorized personnel.
18. CCTV & MyGate Integration
If feasible - every society has CCTV cameras, explore integrating MyGate with the surveillance system for better security monitoring at entry and exit points.
19. Regular System Audits & Updates
Periodically review and update MyGate data, including resident information, staff details, and vehicle registrations, to maintain accuracy and effectiveness.
20. Resident Feedback & Policy Refinement
Collect feedback from residents on MyGate’s functionality. Continuously refine security policies and settings to ensure maximum efficiency and user satisfaction.