IMPORTANT: COLLECT YOUR SHARE CERTIFICATE
Share certificate is a document of paramount importance for a member of society which indicates your right and share to society interest and capital AND your entitlement of your own flat. It is also THE ONLY document which qualifies you as a valid member of the society.
Song of Joy A1 and A2 societies have begun allotting share certificates to all members from Jan 20, 2018
Members are requested to go through the details of their flat in this sheet CLICK HERE
Verify that all names mentioned on index 2 are included
Verify full name <all names which are mentioned on index 2>
Verify saleable area, must match to that on index 2
Verify age, as on date of registration
Verify date of registration
Verify date of possession
**Report corrections when you come to submit documents mentioned below**
**Mistakes on share certificate MUST be avoided**
Members are requested to submit following documents to society office in order to complete the statutory compliance procedures of maintaining member registers form I and form J as per byelaws 32 and 65(i) - call Ameya at 95455-24246 to setup a mutually convenient time
Copy of government approved ID proof of members, name and date of birth should be mentioned, for all those names on index 2
Copy of possession letter (articles of agreement), given by the builder upon possession of your flat
Copy of parking allotment letter, with layout diagram, given by the builder at the time of possession of your flat
After documents are received, share certificate will be prepared the following day and you shall be intimated for collection of the same
Share certificates for the first year will be allotted to first owner of the flat, as per builder records
Share certificates will be handed over to owners only - registered power of attorney will be acceptable in case owner would like someone else to collect it
Flats which are held by single owners are advised to submit nomination forms to society (take 3 prints of attached, appendix 14, to be submitted in triplicate)
Flats which are sold to new owners, need to follow the procedure as per bye laws for transfer of shares onto their name (READ MORE)
DO NOT LAMINATE SHARE CERTIFICATE
Share certificates have to be updated (written on) when flats are sold and transferred to new owners
Authorized share capital Rs 30,000
Paid up capital Rs 30,000
Total no of shares 600
Shares per member 10
Face value of 1 share Rs 50
FOR DUPLICATE SHARE CERTIFICATE, IF MISPLACED
We hope you never lose your share certificate, but if you do, here is the process to procure a duplicate one
File an FIR in the local police station stating that you have lost the original share certificate issued to you by the housing society.
You also need to make an application to the society informing about the misplaced or lost share certificate and further request for a duplicate one.
You shall then submit an indemnity bond on a stamp paper of Rs 200 to the society agreeing to indemnify/cover all the costs it shall bear to issue a duplicate share certificate.
Attach the duly notarized indemnity bond with the application made to the society.
On receiving the application the Secretary shall call a Managing committee meeting to get its approval for the grant of a duplicate share certificate.
The society shall the issue a Public notice in two local newspapers and also affix a notice on the society notice board in order to invite objections, if any.
The society shall also charge you for the cost incurred for issuance of the Public Notice in the newspaper before allotting the duplicate certificate.
If no objections are received within 15 days from the date of issue of the Public Notice, then the society shall finally proceed to grant you the duplicate share certificate.
Rs. 1000 would be charged by the society to undertake the above process and issue you a duplicate share certificate