How to pay society's quarterly maintenance and get receipts

1. When Invoices Are Raised

• Maintenance invoices are raised in the first week of every financial quarter. Payment is due within 31 days of the date of the invoice, with effect from 1 April 2026. 

• Prior to that date, due dates were fixed at 15 May, 15 August, 15 November and 15 February. Members who have set calendar reminders on the old dates are requested to update them.

• ADDA sends automated email reminders every fifteen days regardless, but members are encouraged to mark their own calendars rather than rely on them.

2. Late Payment

• Payment must be made on or before the due date. 

• Amounts outstanding beyond the due date attract simple interest at 18% per annum, as provided in the bye-laws. (12% from 1 Oct 2026).

• If you believe there is an error in your invoice — particularly in the late payment charges — please take it up with the management committee promptly. 

• Do not withhold the principal amount while a dispute over interest is being resolved. Pay the principal, and the correction will be applied to the next invoice.

3. How to Pay

• All payments must be made to the society's bank account (details below)

• The simplest method is a direct account transfer through any UPI application — BHIM, Google Pay, PhonePe or similar. 

• Members who prefer to transfer directly from their bank's app or website may do so by NEFT, IMPS or RTGS.

• Please add your building and flat number to the transaction remarks in every case. This single step prevents most reconciliation delays.

• Members who wish to pay by cheque or cash must deposit it into the society's account themselves at the bank. 

• Please do not hand cash or cheques to any member of the management committee or to any person employed by the society. 

• No one is authorised to accept payment on the society's behalf.

4. Reporting Your Payment

A payment is not automatically matched to your flat. You must report the transaction on ADDA to receive a receipt.

1. Log in to the ADDA app or website and use the "mark as paid" facility.

2. Enter the UPI, NEFT, IMPS or RTGS reference number. This is not the same as the internal reference code shown by your bank's app. 

3. An incorrect reference number cannot be reconciled, and no receipt will be issued against it.

5. Reconciliation and Receipts

• Reconciliation is carried out every fifteen days. 

• Receipts are issued against the date on which the payment was credited to the society's account, not the date on which it was reported.

• If you have paid and have not received a receipt within fifteen days, please write to the management committee with the transaction details. A screenshot of the transaction will help considerably.

• Please note: if a payment is made on time but is never reported on ADDA, the system will continue to treat the amount as outstanding and will levy interest on it. Members are requested not to seek a waiver of interest in such cases. The obligation to report the payment and to obtain the receipt rests with the member, and the facility to do so is available at all times on ADDA.

6. Your Payment History

A complete history of invoices and receipts for your flat, going back to 2018, is available on the ADDA website. Members who wish to review past increments or verify a charge are encouraged to consult it before writing to the committee.

7. Sustained Default

Members with more than two quarters of maintenance outstanding will not be provided with diesel generator backup power supply. The society has no means of operating these assets without the timely receipt of maintenance dues, and the cost of doing so cannot fairly be borne by members who pay on time.

8. Solar Net-Metering Exemption

Members who opted into the solar power net-metering project have received an exemption on electricity charges with effect from April 2021. The exemption is ₹1,000 per month on SOJ electricity charges and runs until September 2031, being ten years from the inception of the project.

9. GDPL Dues

GDPL exited the GV CAM arrangement with effect from 15 October 2021. Any dues outstanding from a member to GDPL for the period prior to that date are to be settled directly between the member and GDPL. The society claims no liability in the matter and will not mediate it.